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Transport
  • Last updated:
  • 13 Aug 2019

Travel is one of the largest contributors to greenhouse gas emissions for events. Choose a venue or site that has sustainable transport options. This includes car sharing, public transport, cycling or walking.

The benefits of sustainable transport options are to:

  • reduce traffic congestion and parking issues
  • reduce greenhouse gas emissions
  • promote the event as active, healthy, clean and green.

Easy wins

Goal: 10% of attendees used sustainable travel.

Planning

  • Find out what public and private transport is available
  • Offer incentives such as secure bike parking (bike racks)
  • Reduce parking issues by encouraging attendees to carpool, cycle, walk or take public transport

Engage and communicate

  • Provide information early on how to attend the event using sustainable transport options.
  • Encourage green travellers to connect for ride-sharing and group transit trips. Use an event hashtag, such as #goingmyway or #greenriders.

Measure

  • Percentage of attendees who arrived by a sustainable transport method.

Take the challenge

Goal: 100% of attendees used sustainable travel.

Planning

  • Develop a transport plan that offers active and green travel
  • Decide on the infrastructure required to offer sustainable transport
  • Offer incentives to people who use public transport, carpool or active transportation. This can include priority parking or camping and VIP tickets. You can also use disincentives for single passenger vehicles, such as limited parking
  • For large events, contact your local public transport provider
  • See if they can offer a transit pass for the event on a regular service.

Engage and communicate

  • Promote sustainable transport options on your website and other event material
  • Advertise incentives to encourage active and green travel.

Measure

  • Carbon offset event travel.

Tips for success

  • Use the active and sustainable travel checklist or consider a more comprehensive transport plan
  • Consider providing:
    • maps showing cycling and walking paths
    • public transport timetables
    • secure bike parking and end of trip facilities
    • valet parking
    • park'n'ride hubs with a shuttle bus
    • electric vehicle charging point
    • web platform for organising car sharing
  • Set up a green travel lounge (next to taxi stands), where people can meet, greet and arrange shared trips or walking groups
  • Include transit, walking and biking guides into the event's mobile app
  • Use the National Carbon Offset Standard for Events to determine carbon offsets.

Resources

Case studies

Read about events that have taken the challenge.

Event: Caloundra Music Festival has offered a free bike valet service to our patrons since 2016.

Challenge: The idea behind offering a free bike valet service was to encourage our patrons to ride to the festival instead of driving and therefore helping to reduce our carbon footprint.

Solution:

  • The valet service operates each day of the festival
  • Service opens 1 hour prior to gates opening and closes 30 minutes after the gates close
  • Bikes are stored in a lockable area
  • Check-in and out of bikes is facilitated by volunteers
  • Riders are given a lanyard upon checking in bike
  • Bikes do not need to be locked as volunteers man the valet at all times
  • Any bikes not collected by closing time are securely locked up overnight and can be collected the next day.

Benefits:

  • Safe and secure storage of bike and helmet
  • Express entry through gates by showing the valet lanyard
  • Free storage of small backpack and helmet at the CMF Cloakroom.

Outcome: The number of bikes checked in varies depending on the weather. With good weather there will normally be between 100 and 150 bikes per day using the service. When the weather is not so great the average is around 50 bikes per day. The service is very popular with families and the older generations. While most users are local, we also promote local businesses that have bikes available for hire in the area. This is done via our website.