Acknowledgment, acquittal, agreement and auspicing
  • Last updated:
  • 31 Aug 2021

It is important you acknowledge council funding and know what to do after your project is complete.


An acquittal is a report submitted by the applicant detailing project outcomes and how funds received from council were spent. This should align to their funding agreement. All grant funding must be acquitted and must be completed online.

Organisations cannot be considered for further council funding if previous grant acquittal conditions have not been met.

Instructions for completing online acquittals

  • Follow the link below to log into SmartyGrants.
  • Fill in the details under Login.
  • Please use the same email address and password you used in your application. If you do not know the email address, contact a Grants Officer. If you have forgotten your password click on “Forgotten your password” and follow the instructions.
  • After logging in, click on 'My Submissions' at the top right of the screen.
  • Click on your relevant acquittal form near the top of the screen.
    • If you are unable to find your acquittal form, please call the grants team on (07) 5420 8616 or email, quoting your application number.
  • Complete and submit your acquittal form.

Access your online acquittal form 


Auspicing is required for applicants that do not have an official not-for-profit (NFP) legal status (ie neither a legally constituted NFP entity nor recognised by the ATO as a NFP type). This means that a separate organisation (which is recognised by the ATO) takes responsibility for ensuring the funds are used as outlined in the grant allocation. 

An auspicing organisation will be responsible for:

  • the receipt, banking and administration of all moneys
  • project monitoring and completion
  • ensuring the applicant acquits the funding on time
  • sign off on the acquittal form.  

An auspicing organisation may also provide the following support to the applicant:

  • provide insurance for the project
  • provide mentoring for the auspiced group.

 An auspicing organisation may also charge a small fee for the above services. 

It is the responsibility of the group being auspiced to ensure that a clear agreement is reached before applying for funding. An Agreement Form must be filled out and included with the application of any auspiced group.

Why should my organisation auspice/sponsor another group? 

By auspicing, you may be helping out a new and developing local community group if they are doing a great project.It is a great way of ensuring that important projects get off the ground. It is also a great way for your group to build long term partnerships.

Funding Agreement

If your application for funding is successful you will be required to agree with conditions of funding set out in a Funding Agreement. Your organisation may also have additional specific funding conditions which will also be set out in the Funding Agreement. 

Example Funding Agreement[609KB]

How to acknowledge council funding

Community Grants Acknowledgment Guidelines[132KB]

RADF Acknowledgment Guidelines[451KB]

The Queensland Government crest is available from the Arts Queensland website