Frequently Asked Questions
  • Last updated:
  • 22 Dec 2017

View frequently asked questions about the Community Grants Program. 



The Sunshine Coast Council recognises and values the vital contribution that community organisations make to the quality of life for the people of the Sunshine Coast.

Through the provision of the Community Grants Program, council supports the implementation of community-driven initiatives that align with Council’s strategic priorities. 

The Community Grants Program supports community organisations for one-off projects, events and activities that benefit the Sunshine Coast Local Government Area through the following grants:

  • Major Grants - funding up to $30,000 (Applications over $15,000 must be for infrastructure projects)
  • Minor Grants - funding up to $2,000
  • Emergency Grants - funding up to $2,000

Applications must address specific criteria in one of the following seven categories:

  • Community Development
  • Community Events
  • Community Facilities
  • Cultural Development
  • Cultural Heritage
  • Economic Development
  • Sport, Recreation and Healthy Living

For specific category priorities, see Categories.

 


Grant applications are available when the particular Grant round opens and must be submitted online.

Application forms are accessed through Application Forms.


Major Grants open on 23 July 2018 and close 3 September 2018.

Minor Grant (Community Events Category only) open on 23 July 2018 and close 3 September 2018

Minor Grants open on 24 September 2018 and close 5 November 2018.

Applications must be submitted by midnight on the closing date and late applications will not be accepted.

To remain up-to-date on grant information and opening dates, subscribe to the Grants eNewsletter. Please contact council’s grants officers on (07) 5420 8616 or email grants@sunshinecoast.qld.gov.au to subscribe.



Incorporated not-for-profit organisations that:

  • operate within the Sunshine Coast Local Government Area or are able to demonstrate that the project will benefit residents of the Sunshine Coast Local Government Area
  • have appropriate insurance and adhere to sound Workplace Health and Safety practices 
  • are able to demonstrate viability
  • have no debt to council, or have entered into scheduled payment arrangements with council which are being met
  • have met acquittal conditions for previous council grants
Legal not-for-profit entities ATO not-for-profit types
Incorporated Association Health Promotion Charity
Australian Public Company, Limited by Guarantee Charitable Institution
Co-operative Charitable Fund
Trust Public Benevolent Institution
  Income Tax Exempt Fund

If a community organisation is not a legal entity or recognised by the Australian Taxation Office as a not-for-profit type, then the application must be auspiced and administered by such a group.







An auspice is an eligible not-for-profit organisation that takes responsibility of a grant on behalf of an unincorporated/informal group.

An auspicing organisation will be responsible for:

  • the receipt, banking and administration of all funds
  • project monitoring and completion
  • ensuring the applicant acquits the funding on time
  • sign off on the acquittal form

An auspicing organisation may also provide the following support to the applicant:

  • provide insurance for the project
  • provide mentoring for the auspiced group

An auspicing organisation may also charge a small fee for the service.

It is the responsibility of the applicant to ensure that a clear agreement is reached before applying for funding. An Agreement Form must be completed and included with the application.


  • Government agencies or departments of local, state or federal government
  • Educational, religious or medical organisations, where the application is the organisation’s core business
  • Businesses
  • Individuals – with the exception of the Individual Development Grant program.


Only one grant application per organisation per round can be submitted.

 



 Project, activities or events that:

  • demonstrate a purpose that is in the public interest, with significant community need and benefit
  • demonstrate strong alignment with council’s priorities as described in current council strategies, plans or policy positions
  • adhere to the terms and conditions of this funding program

Lower priority is given to:

  • applicants who have been funded within the previous 12 months
  • projects that have previously received council funding

 




Eligible Minor Grant applications can apply for project funding up to $2,000.

Eligible Major Grant applications can apply for project funding over $2,000 and up to $30,000.

Applications over $15,000 must be for infrastructure projects in the Community Facilities category. For example building a permanent structure or creating/upgrading a sports playing surface. 

Applicants requesting over $7,500 will require co-funding from other sources and this could include:

  • applicant contribution
  • grants from other funding bodies
  • sponsorship #
  • in kind support*

# Sponsorship may include discounts offered by a business supplying a product to the project.

* In kind support may include time or effort contributed to the project, at no cost, by your organisation or any partner individual, organisation or business, and may include:

  • paid and volunteer labour
  • administrative support
  • rent-free accommodation
  • donations of materials, equipment or services

Note - In-kind hours are costed at $30 per hour

Volunteer costs to a maximum of 20% of the co-funding requirement will only be considered.

Co-funding requirements:

Amount requested from council Co-funding requirement Council contribution
 Up to $7,500 No requirement for co-funding Possible 100% of project costs from council
 $7,501 - $15,000 50% of project costs from other source/s Possible 50% of project costs from council
 $15,001 - $30,000 75% of project costs from other source/s Possible 25% of project costs from council






One quote is required for each item over $500.



Applications must align to the specific aims of the category and meet one or more of the relevant priorities.

Community Development

Apply in this category for projects and activities that respond to an identified local need and build more inclusive, engaged and safer communities.

For specific category priorities, see Community Development

Community Events

Apply in this category for projects that support sustainable community and regional events and celebrations that reflect cultural values, diversity and the lifestyle of our communities.

Applications for any type of event should apply under this category.

For specific category priorities, see Community Events

Community Facilities

Apply in this category for infrastructure projects that involve the development, maintenance or improvement of buildings or land that contribute to providing a safe, accessible and inclusive community facility.

These projects will require approval from the property/land owner.

For specific category priorities, see Community Facilities

Cultural Development

Apply in this category for projects that enable the practical foundations for a range of creative programs and activities.

For specific category priorities, see Cultural Development

Cultural Heritage

Apply in this category for projects that enhance an understanding of, and interest in, the region’s heritage and social history.

For specific category priorities, see Cultural Heritage

Economic Development

Apply in this category for projects that encourage and support local community organisations to contribute positively to improve the economic performance and prosperity of their local community.

For specific category priorities, see Economic Development

Sport, Recreation and Healthy Living

Apply in this category for projects that encourage the development of initiatives that promote participation in sport and recreational pursuits.

For specific category priorities, see Sport, Recreation and Healthy Living



  • need for the project/activity
  • alignment to the specific aims and priorities of the chosen category
  • strength of alignment with council’s corporate priorities as described in current council strategies, plans or policies
  • evidence the organisation is working towards or maintaining self-sufficiency
  • benefit to the people of the Sunshine Coast Local Government Area
  • evidence of consultation and community partnerships
  • capacity of the applicant to successfully complete the project
  • balanced, realistic and complete project budget
  • evidence that the organisation has inclusive participation policies and practices
  • level of funding contributed by the applicant and/or others towards the project.

Grants are assessed by panels, which include council staff experienced in each category.

In some instances, part-funding may be offered.

Panel recommendations for Major Grants are reported to council for endorsement and panel recommendations for Minor Grants are reported to the CEO for endorsement.



Major Grants - notification approximately 12 weeks after round closing.

Minor Grants - notification approximately 8 weeks after round closing.



If successful, applicants will be notified in writing and receive a Letter of Offer, Conditions of Agreement Form and Recipient Created Tax Invoice/Statement by a Supplier Form.

Outcomes are also published on council’s website.

Applicants must complete the Conditions of Agreement Form and the Recipient Created Tax Invoice/Statement by a Supplier Form and return to council for payment to be processed. Council will endeavour to process payment within 2 weeks of satisfactorily receiving the grant recipient’s completed paperwork.

Some grant allocations may be subject to application specific conditions, which need to be met before payment can be made.

Funds must be claimed within 3 months of notification, except where an extension has been granted.



If unsuccessful, applicants will be notified in writing. Unsuccessful applicants may contact grants officers on (07) 5420 8616 or email grants@sunshinecoast.qld.gov.au for feedback and assistance with future grant applications.

Funding decisions are determined by council and cannot be appealed.

If your organisation (or auspicer if being auspiced) is registered for GST then DO NOT include GST in the amount requested, budget items or total project cost as if successful, GST will be added to the amount funded.

If your organisation (or auspicer if being auspiced) is NOT registered for GST then include GST in the amount requested, budget items or total project cost.

Following the completion of your project, you are required to acquit the grant funds. The acquittal process is how you show council how you have spent the funds as per the funding agreement. It is therefore important you keep all receipts relating to the spent grant monies.

All grant funding must be acquitted and must be completed online.

Acquittals are due 8 weeks from the project completion date indicated in the application form.

Organisations cannot be considered for further council funding if previous grant acquittal conditions have not been met.

Yes, it is a condition of the funding agreement to acknowledge Sunshine Coast Council’s support. Please see council's guidelines[541KB]

The level of acknowledgment depends on the funding amount you have received:

Grant Amount‚Äč Promotional Tool
  Word acknowledgement Logo appearance in promotions Sticker Signage
Up to $5,000

Y

Y  
$5,000 and over  Y  Y

 

Please use council’s logo and words “This project is proudly supported by Sunshine Coast Council’s grants program” in all promotional material.

Logo

Council’s corporate logo must appear prominently in all promotional and publicity relating to the project. All successful grant applicants will receive a copy of the logo and logo guidelines via email.

Sticker

Each successful grant applicant will be supplied with an acknowledgement sticker to be placed in an appropriate location.

Signage

Council acknowledgement is required to appear as signage displayed prominently near the primary site of the project or on or in the building. Signage is available from council for this purpose for the organisation to install.

Acquittal

As part of the grant conditions it is a requirement to demonstrate how council was acknowledged for the funding in your acquittal.






Yes, to discuss a potential grant application contact council’s grants officers on (07) 5420 8616 or email grants@sunshinecoast.qld.gov.au

In addition, free Grant Information Sessions featuring grant writing tips are held twice per year at various locations in the region. For the next scheduled sessions, please visit Grants Information Sessions.

Please note, registration for these sessions are essential.




Yes, for more information or help, contact council’s grants officers on (07) 5420 8616 or email grants@sunshinecoast.qld.gov.au

Grant Development Officers can also help with:

  • project development
  • assisting with completing an online application
  • exploring other funding sources

For tips on completing grant applications please see Applicant Support.

To remain up-to-date on grant information and opening dates, subscribe to the Grants eNewsletter. Please contact council’s grants officers on (07) 5420 8616 or email grants@sunshinecoast.qld.gov.au to subscribe. 


There are a surprising number of funding sources available to not-for-profit community organisations.

Grants Directory

The Sunshine Coast Council has an extensive grants directory available on the website. The directory includes funding programs from federal and state government, institutions, philanthropic trusts and businesses. You can search by project type or funding organisation. 

Sponsorship

Sponsorship is generally recognised as financial support received from a sponsor to an entrant, event or organisation, and which results in tangible benefits for the sponsor (image/profile enhancement etc)

For further information on Sponsorship visit Sponsorship.

Crowdfunding

Crowdfunding is the practice of funding a project by raising money from a large number of people usually by an internet/social media campaign, directed at people who want to see the project go ahead and are keen to support it.

For further information on Crowdfunding visit Other Funding Sources and Assistance.